© - ATH all rights reserved - Edition 2024 12 EMPLOYER’S GUIDE 2024 STAFF REGISTER This register records, in chronological order of hires, everyone working in the company (employee, temp, loan, intern,...). It must include the relevant compulsory information including in particular the employee’s identification details, job and qualifications, hiring and leaving dates, type of employment contract, type and number of the foreign worker's work permit and so on. It must be made available to the social and economic committee, the employment inspectorate and social security agents. A copy of this register must be kept on each site. Failure to keep the staff register is liable for a category 4 fine (amount page 85), applied as many times as affected employees. The employer may keep the staff register in computer format if equivalent control safeguards are maintained. Prior consultation of the CSE is required. OCCUPATIONAL RISK ASSESSMENT DOCUMENT (DUERP) All managers must assess existing risks in their company : manufacturing procedures, equipment, fitting out of work premises… The results of this assessment must be formalised in the Occupational risk assessment document. In companies with less than 50 employees, the occupational risk assessment document must also record all prevention initiatives defined by the company. (Refer Fact Sheet 32) REGISTER OF HEALTH AND SAFETY CONTROLS Statements, results and reports relating to the health and safety inspections and controls incumbent on the employer must be kept for 5 years. The same applies for observations and notices issued by the employment inspectorate and relating to matters of health and safety, occupational health and risk prevention. These elements can be collected in a single register. In any event, the documents on the last two controls or verifications must be kept. Failure to keep this register is liable for a category 4 fine (amount page 85). KEY COMPULSORY REGISTERS AND DOCUMENTS 5 What you need to know : Irrespective of how many employees it has and its business, any employer is required to establish and keep a number of compulsory registers and documents.
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