© - ATH all rights reserved - Edition 2024 13 2024 EMPLOYER’S GUIDE REGISTER OF STAFF REPRESENTATIVES ON THE SOCIAL AND ECONOMIC COMMITTEE This register includes requests from members of the staff delegation of the social and economic committee and the employer’s detailed responses (companies with less than 50 employees). Failure to keep this register is liable for a fine of € 7,500 (offence of obstruction). DUPLICATE PAY SLIPS The employer keeps a duplicate of employees’ payslips for 5 years. If digital payslips are issued, the employer must guarantee to the employee that they will be available for a period of 50 years or until the employee has reached the age of 75. Failure to keep duplicates of payslips is liable for a category 3 fine (amount page 85). EMPLOYEE MEDICAL RECORDS To be kept by the company. REGISTER OF PUBLIC HEALTH AND ENVIRONMENTAL REPORTS This register must record reports raised by employees and staff representatives on the company’s use of products or manufacturing processes that entail a serious risk to public health or the environment. Employees may also use the reporting mechanism or public disclosure. MONITORING OF WORKING HOURS All managers must be able to provide proof of each employee’s working hours. Make sure you have the necessary systems in place for such monitoring. WEEKLY TIME-OFF REGISTER This register must be kept when time-off is not granted collectively all day on Sundays or in one of the forms provided by law. OTHER COMPULSORY REGISTERS AND DOCUMENTS Other registers or documents may be compulsory based on your business or location (e.g. register of list of temporary work sites, register of tips for hospitality businesses). Ask us about what your obligations are in terms of compulsory registers depending on your business. REGISTERS HELD IN COMPUTERISED FORM Automated collection, processing and storage of personal data must comply with the « General Data Protection Regulation » (GDPR).
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