© - ATH all rights reserved - Edition 2024 47 2024 EMPLOYER’S GUIDE VEHICLE BENEFITS IN KIND The personal use of a vehicle provided to the employee on a permanent basis is a benefit in kind. When the employee returns the vehicle during his/her weekly time off and during holidays, this is not seen as a benefit in kind. Working out the actual value takes into the account the purchase price of the vehicle, servicing costs, insurance and, where applicable, fuel costs paid by the employer. It is calculated on the basis of the number of kilometres travelled annually for the employee’s personal use. The fixed value is a percentage of the purchase price of the vehicle or its annual cost in the case of leasing. Up until 31 December 2024, the electricity costs paid by the employer for electric vehicles will not be taken into account in the calculation of benefits in kind. In addition, the latter is calculated after applying a 50 % rebate up to the limit of € 1,964.90 per year (value for 2024). Moreover, the benefit in kind resulting from the employee’s use of an electric terminal installed at the workplace for non-professional purposes does not create a benefit in kind. Ask us if you want an estimated value for a vehicle benefit in kind. Think about re-evaluating it regulary. COMPUTING AND COMMUNICATION BENEFITS IN KIND When the employer provides computing and communication equipment (computer, mobile telephone, internet access, etc) to an employee on a permanent basis, for business purposes, the personal use of such equipment is a benefit in kind. However, the reasonable use of such equipment for the employee’s everyday life is not considered to be a benefit in kind. The set value of the benefit in kind is calculated annually on the basis of 10 % of the purchase price including tax of such equipment or, where applicable, the annual contract cost including tax. When the employer chooses to value the benefit on the basis of actual expenditures incurred, it must submit proof of the amount of time the employee spends on private use. Special arrangements apply when the employer produces or provides this type of service. ACCOMMODATION BENEFITS IN KIND When the employer provides accommodation to an employee, for free or for a small contribution, this is considered to be an accommodation benefit in kind for the part used for personal purposes. The actual value is calculated using the rental value used as the basis for local residence tax. The set value is based on a schedule according to the employee's monthly salary and the number of main rooms the accommodation comprises. Where the employer directly pays the employee’s rent (lease in employee’s name), social security contributions are payable on all the sums paid. In general, when the company pays the employee's personal costs, a benefit in kind is established (clothing costs, company products, trips offered by the employer, traffic fines…).
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