© - ATH all rights reserved - Edition 2024 86 EMPLOYER’S GUIDE 2024 Tools PERIODS FOR KEEPING EMPLOYMENT DOCUMENTS What you need to know : Any document issued or received by a company in performing its business must be kept for certain minimum periods set by law, but they can also be archived for longer. Since the authorities can perform audits and the employee can bring industrial actions, it is important to be able to produce the necessary documents during the statutory limitation periods. Type of document Statutory time for keeping documents Suggested time for keeping documents Acknowledgement of receipt of notice of employment Until the completion of the déclaration sociale nominative Art. R. 1221-8 of the French employment code Payslip (paper duplicate or digital version) 5 years Art. L. 3243-4 of the employment code Unlimited Individual statement of profit-sharing and incentives 20 years Art. D. 3313-11 and D. 3324-37 of the Employment Code Art. L. 312-20, Monetary and financial code Staff register 5 years from employee leaving Art. R. 1221-26 of the employment code Unlimited Employment contract, receipt of full and final settlement, letter of termination, termination by agreement 5 years after the expiry of the employment contract 20 years Document relating to social security charges and salaries to be provided in the event of Urssaf audit 6 years Art. L. 243-16 of the social security code 10 years Records of work days of employees under a fixed working days agreement 3 years Art. D. 3171-16 of the employment code 5 years Records of employees’ hours, on-call hours and compensation paid 1 year Art. D. 3171-16 of the employment code 5 years Employment inspectorate observation or notice. Verification and con-trol of health, safety and working conditions. Declaration of workplace accident to the health insurance provider 5 years Art. D. 4711-3 of the employment code Occupational risk assessment document 40 years Art. L. 4121-3-1 of the employment code. The occupational risk assessment document must be kept in its successive versions.
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